Case Study – UK – CAD & GIS - AIT Spatial

“Timesheet Xpress provides cohesive structure and efficiency to our organization, it has been worth every penny.” - Mark Spence, Director at AIT Spatial Ltd.

Who are AIT Spatial...

AIT Spatial is committed to delivering the highest quality CAD, mapping, geographical information, data systems and solutions available. With over 60 years of experience in Land Surveying and Civil Engineering, AIT Spatial with their unparalleled software knowledge and geospatial experience at customising applications for use in a productive spatial environment help their clients to choose their software, develop and integrate it through extensive learning, training, support and project management services.

AIT Spatial pride themselves in their provision of application solutions to clients, their company saying is “your problem is our challenge and you can rely on us to meet it head-on”

AIT Spatial’s main areas of expertise:

  • Project Management
  • Autodesk Training
  • Support, advice, training and consultancy
  • Terrier Compilation
  • Draughting services and production of Land ownership plans
  • Topographical and measured building surveys
  • Data Hosting,software Audit, Installation and Support

AIT Spatial Ltd. pride themselves in their flexible approach and drive to provide the services their client require; in order to maintain their competitive edge AIT Spatial are constantly reviewing their range of software, services and associated company contacts to ensure they are in the strongest position to offer their clients top quality services.

Issues before using Timesheet Xpress...

Prior to their use of Timesheet Xpress, AIT Spatial Ltd. recorded time and activities on spreadsheet based timesheets and expenses. At the end of the month one of the directors would collate the monthly timesheets from the staff and calculate the amount of time spent on each job. This information was critical to the running of the business in order to raise invoices based on hourly rates.

When collating the information, there were many issues – including simple things like different abbreviations used by various staff for the same client/project work – this made comparisons of logged time difficult to compare. budget “over runs” where a job may have been estimated / costed to take perhaps 3 days, and in actual fact it may have taken 25 hours – it was very difficult for AIT Spatial to trap and flag this information through the spreadsheet recording methodology.

Trying to ensure job estimates for clients were accurate was a task considered to be almost impossible without literally hours of tedious manual analysis. A decision to streamline this business critical process was taken and a solution for recording time accurately in order to manage costs was sought this would free up valuable internal time to spend on business critical revenue generation and billable work.

Since using Timesheet Xpress...

As experts in the area of project management, AIT Spatial set about their search for a timesheets solution in a methodical way, setting out key success criteria to ensure they selected the correct package for their needs. Looking for a solution that offered a flexible approach to record the many types of projects carried out for their clients with a quick and easy reporting function for billing and costing was a top priority.

Since implementing Timesheet Xpress, AIT Spatial have now been able to record time spent on jobs for clients in a consistent way which is done in a very quick and easy method which allows the Directors to check on real time updates to client project progress and staff productivity.

“Timesheet Xpress has provided a structured yet flexible approach to our time management ... the whole time management, productivity and charging processes are greatly simplified” says Mark Spence of AIT Spatial.

About Timesheet Xpress

As the leading application based product for logging and managing project efficiencies in any organisation, Timesheet Xpress is being used by thousands of users in over 40 countries. The software is easily installed on either stand alone or network computers and offers a range of configurations for use in organisations of all sizes from independent consultants relying on accurate tracking of “billable hours” to large corporations who are concerned not only with project management and staff productivity but also with timely management information for the purposes of workforce management and staff optimisation when forecasting and scheduling outputs.

Timesheet Xpress will monitor organisational productivity and performance through time and attendance with quick and easy to use reporting. With accurate and timely information, effective planning and decisions can be confidently made leading to increases in business competitiveness. With links to various applications such as Microsoft Project, Excel, Timesheet Xpress offers a seamless integration into many existing business applications in organisations of all sizes and in many sectors.